Testimonials

PLANNING YOUR EVENT

Whether it's a corporate meeting or a family reunion, we have a checklist that will help to ensure a successful event for occasions of any size. Check out our tips that will help you plan the best event.

A few planning tips

Determine date(s)/time(s) for the meeting(s) and/or activities, sport events

Determine alternatives as well, just in case

Will event space be needed for an awards banquet or ceremony? If so how much?

Choose the destination

Will transortation be needed?

How many guest rooms needed? > Single rooms > Double rooms

How many meeting rooms needed? > audio-visual equipment

Will food/beverages be needed?

Determine the budget for the event. Break down by > guest rooms > Meeting room(s) > Food/Beverages > Audio-visual equipment rental

Determine the schedule (daily)

Accommodation

How many guest rooms per night? > Single rooms > Double rooms > Suites

Is there a budget per room/guest?

Will connecting rooms be needed? if so, how many?

Would you like to have the rooms in the same floor/area or is it optional?

Meeting & special event space

Determine the appropriate meeting room size needed for the meeting

Determine the full duration of the meeting per day

How many people will be attending?

Sitting arrangment needed: reception/theatre/U-shape/classroom/conference...)

Will Name plates be needed?

Determine what kind of Audio/visual equipment is required, as well as flip charts, white boards, notepads, pens, etc.

Will podium be needed?

Is internet service required? How many ports?

Will a dance floor be needed?

Is an extra station required for trophies or sports memorabilia?

Food/beverage

Determine number of people to be served during the meeting

Determine the service schedule: during meeting/breaks

Determine the Menu & choice of beverage

Will the Food/beverage served in meeting room or separate room?

Coffee/water: served during meeting?

Any dietary requirements?

Payment

Who is responsible for guest & meeting room payment?

Phone calls, etc.: how will this be charged?

Final payment: Credit card, check, advance deposit, etc?

Additional Tips

Transportation from the airport/transfers

Let the resort know if any specific needs in terms of accessibility to the rooms, public areas...

Ensure the resort is aware of any delivery from outside vendors if needed

Check out things to do (activities, spa, excursions etc.) before and after the meeting.

Testimonials

Up till now, Club Med has served over 80 thousand international conglomerate around the world. Over 2.5 million G.M have experienced the unique atmosphere and high-standard level of service in Club Med all-inclusive resort.

High-profile companies who have entrusted us with their events and incentives including:
Procter & Gamble , Great Eastern Life, ANZ Bank, ROLEX, Hermes, Louis Vuitton, GUCCI, HBO, Yahoo, Nike, DHL, Deloitte, DHL, Air France, Société Générale, Lancôme.

Here's what some of our client have experienced during their stay for respective event.